City Hall, made understandable
Know who serves, when the board meets and where the record lives.
This is an independent resident guide—not the official City of Greentop website. Every factual item is dated and linked so residents can check the source for themselves.
Practical information
Greentop City Hall
Use these details for City business and Sunshine requests. Confirm current hours before visiting.
Greentop, Missouri 63546
Official updates:City of Greentop public notices page ↗Address and contact cross-check:Missouri DNR permit record ↗
Current public servants
Mayor, Board of Aldermen and clerk
Names reflect the 2025 official results, the county-posted 2026 election report and the sources identified below. A reported role is labeled where a city appointment record has not been located. Confirm current roles with the City.
Sarah Crawford
MayorElected April 8, 2025 · two-year term
Rob Small
Mayor Pro Tem · Alderman at LargeRole reported in June 2026 coverage; city appointment record not linked
Jacqueline March
Alderwoman at LargeElected April 8, 2025
Keaton Nelson
Alderman at LargeElected April 7, 2026
Ashley Robeson
Alderman at LargeElected April 7, 2026
Janie Weber
City ClerkNamed as City Clerk in a September 14, 2026 city notice
Posted council records and meeting reports
Greentop council archive
10 distinct source entries: one newspaper-published minutes text, three open meeting reports and six reports with subscription notices. No City-issued approved minutes are linked yet. Meeting dates are reported by the publisher; publication dates are shown separately. Official minutes remain the controlling record for the City's recorded decisions and votes.
Checked October 7, 2026. Full public text was reviewed for four entries; the other six are source leads with subscription notices. Ordered chronologically by publication date. Copies on two publisher sites count as one source.
2020 · 1 source
02Jul
2020
2020
Newspaper-published minutes textPUBLIC CLAIM · City original needed
July 2, 2020 Greentop aldermen — newspaper-published minutes
Text published under Meeting Minutes records council members being sworn in, a streetlight request at Highway 63 and Maple Way, continued closure of the Community Building, bill payment and named votes. It does not explain Marion Street paving.
Open published source2025 · 6 sources
02Jan
2025
2025
Meeting-report reference — subscription noticePENDING · original records
January 2, 2025 Greentop council report — budget and insurance
Located a report headed budget and insurance approval. The publisher's indexed text refers to January 2, 2025 and December 19, 2024; these are reported meeting dates. The page displays a subscription notice, so this entry is a source lead rather than verified City minutes.
Open publisher reference01May
2025
2025
Meeting-report reference — subscription noticePENDING · original records
May 1, 2025 Greentop aldermen report — 4-H, computer and asphalt
Located a report whose headline identifies a 4-H building-use agreement, a computer and an asphalt purchase. May 1 is the publisher-reported meeting date. The headline does not establish that this asphalt purchase funded the 2026 North Marion resurfacing.
Open publisher reference06Jun
2025
2025
Meeting-report reference — subscription noticePENDING · original records
June 6, 2025 Greentop council report — CD transfers and donation
Located a report headed certificate-of-deposit transfers and a Cancer Society donation. The publisher gives June 6 as the meeting date; the City's approved record is needed to confirm that date and the financial actions.
Open publisher reference10Jul
2025
2025
Meeting-report reference — subscription noticePENDING · original records
July 10, 2025 Greentop council report — sewer rules, grant and building gift
Located a report on sewer ordinances, a possible grant and a proposed building gift, with July 10 as the reported meeting date. A proposal or discussion is not evidence that a property transfer or grant was completed.
Open publisher reference07Aug
2025
2025
Meeting-report reference — subscription noticePENDING · original records
August 7, 2025 Greentop council report — tax levy and real-estate sale
Located a report headed a tax levy and city real-estate sale, with August 7 as the reported meeting date. The City vote record, adopted bills and any closing or deed are needed to establish the precise terms and outcome.
Open publisher reference04Dec
2025
2025
Meeting-report reference — subscription noticePENDING · original records
December 4, 2025 Greentop council report — budget, wastewater and fire contract
Located December meeting coverage headed city budget, wastewater options and the fire contract. December 4 is the reported meeting date. The adopted 2026 street budget may help trace the later paving authorization, but no Marion Street selection reason is established here.
Open publisher reference · Publisher copy2026 · 3 sources
04Jun
2026
2026
Independent meeting coveragePUBLIC CLAIM · City original needed
June 4, 2026 Board of Aldermen meeting report
The report describes plans for Fifth Street from Highway K to Main Street and North Marion Street from Fifth Street to the park intersection, with 10 manholes to be raised and coordination with W.L. Miller. It also reports a solid-waste-plan amendment and a metal-detector purchase. It does not explain why Marion was prioritized.
Open published source · Publisher copy06Aug
2026
2026
Independent meeting coveragePUBLIC CLAIM · City original needed
August 6, 2026 Greentop aldermen report — paving completed and siren bid
The report says resurfacing on Fifth Street and North Marion Street had been completed. It describes manhole cleanup and grouting, a siren bid, zoning discussion and an alley-vacation ordinance involving South Marion. The alley action is a separate decision from North Marion resurfacing.
Open published source · Publisher copy03Sep
2026
2026
Independent meeting coveragePUBLIC CLAIM · City original needed
September 3, 2026 Greentop aldermen report — $88,990 paving and manhole payment
The report says the board approved an $88,990 W.L. Miller bill for street paving and manhole repairs and adjustments, divided among street, sewer and general accounts. It also describes speeding concerns. The combined amount is not an itemized cost for Marion Street alone.
Open published source · Publisher copyCity records still needed
This is a partial archive. No additional Greentop council minutes were located for 2021–2024 in this search; the January 2025 report refers to a December 2024 meeting. Other monthly and special meetings remain missing. An unsuccessful search does not establish that a meeting or record never existed.
Request the City’s agendas, approved minutes, meeting packets, recordings and votes from January 1, 2020 onward. References to the May 7 and July 9, 2026 meetings do not supply their approved minutes.
Build a Greentop records requestNorth Marion Street · 2026 resurfacing
Why was Marion Street selected?
UNKNOWN · selection reasonNewspaper-reported project trail
- June 4: Plans named North Marion from Fifth Street to the park intersection and Fifth Street from Highway K to Main. Ten manholes were to be raised; W.L. Miller was being consulted. June report
- August 6: Resurfacing on Fifth Street and North Marion was reported complete. August report
- September 3: A combined $88,990 W.L. Miller paving and manhole bill was reported approved, allocated among street, sewer and general accounts. This is not a Marion-only cost. September report
None of these three reports explains why North Marion was prioritized. Manhole work accompanying the paving does not establish the selection reason. The South Marion alley vacation is a separate action.
The missing evidence is the first paving proposal and authorization vote, any street-condition or priority assessment, the adopted street budget, bid and contract, itemized invoice, account allocations and completion record. Earlier council minutes may explain the decision; that remains to be checked.
What Missouri law says
Read §§ 610.015 and 610.020 ↗Meeting notices generally must be posted at least 24 hours in advance, excluding weekends and holidays when the facility is closed. Minutes must record the date, time, place, members present and absent, and votes taken.
Before the next meeting
A five-minute resident checklist
- Confirm the date, time and location on the posted City notice.
- Read the tentative agenda and mark the item you care about.
- Bring one clear question, one fact and one practical request.
- Ask whether comments will be accepted and how they enter the record.
- Write down motions, seconds and votes; compare them with approved minutes later.
Build the public file
Records residents commonly need
A public record can be routine and still matter. The goal is a complete, source-labeled archive—not a pile of unsupported claims.
- Meeting notices, agendas, packets, minutes and recordings
- Ordinances, resolutions, policies and the current code book
- Annual budgets, financial reports, check registers and invoices
- Contracts, bids, grants, engineering studies and consultant reports
- Payroll registers, salary schedules, job postings and hiring records
- Business licenses, permits and changes of ownership
- Land, utility, sewer, road, annexation and development records
- Closed-session notices, cited legal authority and later-opened records